How do I begin my study abroad application?
Begin your study abroad application by visiting the Study Abroad Advising page in BearsAbroad. Follow the application instructions and steps outlined on the program page.
How do I determine which study abroad program is right for me?
Begin by exploring Baylor's study abroad opportunities through BearsAbroad. You can search programs by location, term, program type and other criteria.
If you need additional guidance after reviewing the available programs, attend a Study Abroad 101 session at the Center for Global Engagement, located in the Sid Richardson Building, First Floor – East Wing.
Study Abroad 101 sessions are offered during the semester at the following times:
- Tuesdays at 4:00 p.m.
- Wednesdays at 11:15 a.m.
How early should I begin planning for study abroad?
Students are encouraged to begin planning for study abroad approximately one year in advance. Each program has its own application deadline, and scholarship deadlines may differ from program deadlines.
Review the specific program page in BearsAbroad for application requirements, deadlines and scholarship information.
What are the application deadlines?
Application deadlines vary by program and term. Refer to the specific program page in BearsAbroad for the most current application deadline and any additional deadlines that may apply.
What documents are required for a study abroad application?
Required application materials vary by program and may include:
- Statement of purpose or personal statement
- Recommendation letters
- Valid passport
- Additional program-specific documents
Review the specific program page in BearsAbroad for a complete list of required application materials.
How will I know if my application has been approved?
You will receive an official email notification once your application has been reviewed and a decision has been made. Students should check their Baylor email regularly throughout the application process.
Students applying for a Faculty-Led Program who have questions about their application status should contact their Faculty Director directly.
What should I do after I am accepted to a study abroad program?
Once you have been accepted, carefully review all information provided by the Center for Global Engagement and your program partner. The following steps will help you prepare for a successful study abroad experience:
- Review all communications and materials. Carefully read and save all emails, instructions and materials provided by the Center for Global Engagement and your program partner.
- Take responsibility for your preparation. Communicate directly with the Center for Global Engagement and your program partner whenever possible. Students are expected to take an active role in completing required forms, meeting deadlines and preparing for their time abroad.
- Ask questions and seek information proactively. Reach out to the appropriate office or program contact whenever you have questions or concerns. Take time to research your destination, including its culture, customs, transportation, health and safety considerations, and other information that will help you prepare.
- Obtain or renew your passport. Students studying abroad must have a valid passport. If you need to apply for a passport or renew an existing passport, begin the process as early as possible, as passport processing can take several weeks or longer.
- Complete all required pre-departure requirements. Carefully review your program-specific instructions and complete all required forms, trainings, payments and other pre-departure tasks by the stated deadlines.
- Stay informed. Continue checking your Baylor email and BearsAbroad account regularly for important updates, deadlines and additional instructions leading up to your departure.
Who should I contact if I experience a problem while studying abroad?
The appropriate response depends on the nature and urgency of the situation. Use the guidelines below to determine what steps to take.
Emergency Care
Emergency Care is needed when you require immediate attention for a potentially life-threatening situation.
- In an emergency, proceed directly to the closest hospital. You or a companion should contact OnCall International when it is safe to do so.
- Use the local equivalent of 9-1-1 if emergency responders are needed.
Urgent Care
Urgent Care is needed when you should seek medical attention as soon as possible for a condition that requires prompt attention but is not life-threatening.
- Contact OnCall International by phone, text or email. An Assistance Coordinator will open a case and begin providing assistance.
- OnCall International will provide information about the closest preferred medical facility.
- OnCall International will contact the facility to advise them of your arrival and request a guarantee of payment for your visit.
Non-Urgent Care
Non-Urgent Care applies when you need a scheduled appointment with a physician or specialist and do not require treatment within the next 24 hours.
- Contact OnCall International by phone, text or email. An Assistance Coordinator will open a case and begin providing assistance.
- OnCall International will locate an appropriate provider that accepts a guarantee of payment.
- OnCall International will work with you to identify an appointment time that fits your availability.
Should I notify my on-site program director if I experience a problem?
Once you are safe, it is always advisable to keep your on-site director informed of your situation. Your on-site director can help you identify appropriate local resources and provide additional support.
For non-emergency situations, use your discretion when determining whether Baylor Study Abroad staff should also be contacted. If you are unsure whether Baylor should be notified, contact your on-site director or the Center for Global Engagement for guidance.
What should I do if my wallet or credit cards are stolen?
If your wallet or credit cards are stolen, prioritize securing your financial accounts and personal information. Immediately contact your financial institutions to cancel or freeze your credit and debit cards. If possible, file a report with the local police and begin the process of replacing any necessary identification or travel documents.
Notify your on-site director if you need assistance navigating the local process or replacing documents.
What should I do if I need medical care while abroad?
For medical situations, you will receive information about local clinics, physicians, and other medical resources during your program orientation. You may also consult your host university or program staff for recommendations and assistance.
For additional assistance locating medical care, contact OnCall International. An Assistance Coordinator can help identify an appropriate medical provider and coordinate a guarantee of payment when applicable.
How can I contact OnCall International?
OnCall International remains available 24 hours a day for emergencies.
OnCall International:
001.603.328.1748
OnCall International can also be contacted by text or email for urgent and non-urgent assistance.
How can I contact Baylor Study Abroad while I am abroad?
The Baylor Study Abroad office is available Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time.
Baylor Study Abroad:
001.254.710.1461
For emergencies outside Baylor Study Abroad office hours, contact OnCall International at 001.603.328.1748. If emergency responders are needed, use the local equivalent of 9-1-1.
Important: In an emergency, prioritize your immediate safety and contact local emergency services when necessary. Once you are safe, contact OnCall International and notify your on-site program director.
How do I receive credit for courses I take abroad?
How you receive academic credit depends on the type of study abroad program you are participating in.
Faculty-Led Programs: Courses are taught by Baylor faculty and count as Baylor academic credit.
Exchange and Affiliate Programs: Students attending a university abroad or participating in a study abroad provider program will be enrolled in the Study Abroad Canvas Course. This course provides detailed instructions for completing the credit equivalency process.
Through this process, you will work with your academic advisor and the Study Abroad Office to ensure that your courses are approved for the appropriate equivalent Baylor credit.
Will my grades from abroad affect my Baylor GPA?
Yes. Grades earned in approved study abroad courses will appear on your Baylor transcript and will be included in the calculation of your Baylor GPA.
How do I register for classes while abroad?
Course registration procedures vary depending on the type of study abroad program.
Faculty-Led Programs: The Study Abroad Office completes course registration for students. Students do not register themselves for these courses through the Baylor registration system.
Exchange and Affiliate Programs: Students are responsible for registering themselves for courses at their international host university. The Study Abroad Office will provide instructions and guidance regarding the registration process.
Are there scholarships available for study abroad?
Yes. Baylor offers a variety of scholarships to support students participating in study abroad programs. Additional funding opportunities may also be available through external organizations.
For a complete list of available scholarships and funding opportunities, visit the Study Abroad Scholarships page.
Can VA funding be applied to study abroad programs?
Yes. VA funding may be applied to study abroad programs if the program meets applicable eligibility requirements. Students should work with the Baylor VA Office to determine whether their program is approved for VA benefits and to complete the necessary steps.
For questions about VA benefits and study abroad, contact the Baylor VA Office at VA_Benefits@Baylor.edu.
Can I use my existing financial aid for a study abroad program?
Financial aid eligibility varies based on the type and term of the study abroad program.
Semester Study Abroad Programs
Yes. Most financial aid, including federal loans, scholarships and grants, may be applied to semester study abroad programs. To confirm your specific eligibility and ensure your financial aid is in place, contact the Financial Aid Office.
Summer Study Abroad Programs
Possibly. Financial aid availability for summer study abroad programs varies by student and program. Contact the Financial Aid Office to discuss your options and determine your eligibility.
Winter Study Abroad Programs
No. Financial aid, including federal loans, scholarships and grants, cannot be used for winter study abroad programs.
What types of study abroad programs are offered?
Baylor offers several types of study abroad programs designed to provide students with different opportunities for international academic experiences. Program formats vary in length, course structure, faculty involvement and level of independence.
Baylor Faculty-Led Programs
Baylor Faculty-Led Programs are short-term programs led by Baylor faculty members.
- Students travel with other Baylor students and a Baylor professor.
- Students typically take one or two courses taught by a Baylor professor.
- Programs generally range from two to six weeks in length.
Group Semester Programs
Group Semester Programs provide students with the opportunity to spend a full semester abroad as part of a Baylor student cohort.
- Students travel with other Baylor students and a Baylor professor or Baylor program leader.
- Some courses are taught by Baylor professors, while others are taught by faculty at the host university.
- Programs are one semester in length.
Exchange and Affiliate Programs
Exchange and Affiliate Programs allow students to study at a host university abroad and experience the university as an international student.
- Students travel to the host university independently. This does not necessarily mean that the student will be the only Baylor student attending the university during the program.
- Courses are taught by faculty at the host university and are generally taught in English unless otherwise noted on the program page.
- Programs may be available for a summer session, semester or full academic year, depending on the program.
Can I study abroad during my first year at Baylor?
Yes. The Global Scholars Program is specifically designed for incoming first-year Baylor students and provides an opportunity to begin their Baylor experience abroad.
Outside of the Global Scholars Program, students are generally encouraged to spend their first year at Baylor on campus and consider studying abroad beginning with the summer after their first year.
If I study abroad, will I graduate on time?
Study abroad can be completed without delaying graduation, but careful planning is important. Students should work closely with their academic advisor to ensure that their study abroad courses fulfill degree requirements and fit within their overall academic plan. Students are encouraged to begin planning for study abroad early and to discuss their plans with their academic advisor before applying to a program.
Can I study abroad during my final semester?
- Yes. However, students participating in a study abroad program that is not taught by Baylor faculty during their final semester should not expect to graduate at the end of that term.
- Differences between Baylor's academic calendar and the academic calendars of international universities may prevent official transcripts from being received and processed by Baylor in time for graduation certification.
- Students considering studying abroad during their final semester should discuss their plans with their academic advisor and the Study Abroad Office well in advance.
Why is my study abroad schedule incorrect in Baylor's system?
If your study abroad schedule is incorrect in Baylor's system, it may be due to one of the following:
- You have not completed the While Abroad Questionnaire in the Canvas GBL 1102 course.
- The Study Abroad Office has not yet received your official transcript.
- There is a delay in processing your study abroad credits through the Registrar's Office.
If your courses are incorrect after your grades have been submitted, contact studyabroad@baylor.edu for further assistance.
How can I address missing grades from my study abroad experience in Baylor's records?
If all of your grades from your study abroad program are missing, it may be because:
- The Study Abroad Office has not yet received your official transcript.
- There is a delay in processing your study abroad credits through the Registrar's Office.
If you are missing one or two grades from courses taken while studying abroad, contact studyabroad@baylor.edu for further assistance.
What steps do I need to take to make changes to the courses I am taking while abroad?
- If you need to make changes to the courses you are currently taking while abroad, complete the While Abroad Questionnaire in the Canvas GBL 1102 course. This allows the Study Abroad Office to update your course information and assist with the credit equivalency process.
- If you need to make changes to courses you have already completed and your transcript has been processed and grades have been posted, contact studyabroad@baylor.edu for further assistance.
Where can I find additional health and safety information for my destination?
For additional information about health, safety and security while traveling abroad, visit Baylor's Health and Safety page.
Students should also review destination-specific health and safety information before departure and follow any guidance provided by Baylor, their host institution or program provider.
Do I need health insurance while studying abroad?
Yes. Students are required to have health insurance while studying abroad. The Study Abroad Office will automatically enroll all participating students in Baylor's international health insurance plan.
When will I receive information about Baylor's international health insurance plan?
The Study Abroad Office will enroll students in Baylor's international health insurance plan approximately one to two months before departure. Students will receive additional information about their coverage and how to access insurance resources before traveling abroad.
Can I bring my medications with me while studying abroad?
Yes. However, students should plan ahead, as regulations regarding prescription and other medications vary by country. Before traveling, consider the following:
- Check destination regulations. Some countries have specific or strict requirements for bringing medications, particularly prescription medications or controlled substances. Research the regulations for your destination before departure.
- Obtain documentation from your physician. Carry documentation from your healthcare provider explaining your need for any prescription medications, particularly controlled substances.
- Keep medications in their original packaging. Original packaging can help clarify the contents of your medication and provide documentation for customs officials.
- Review your international insurance coverage. Confirm whether your international health insurance provides coverage for medications abroad and determine how you will obtain refills if needed.
- Bring a sufficient supply. When permitted by the laws and regulations of your destination, bring an adequate supply of medication for the duration of your time abroad. Medication may not be readily available or may be subject to different regulations in your host country.
Are vaccinations required for my program or destination?
Vaccination requirements and recommendations vary by country and destination. Before traveling, review the latest guidance from the Centers for Disease Control and Prevention (CDC) and consult with your healthcare provider.
Your healthcare provider can help you determine whether you are up to date on routine vaccinations and whether additional vaccinations or other health precautions are recommended for your destination.
How can I address mental health concerns while abroad?
Baylor's international health insurance plan provides mental health coverage and access to support services while abroad.
Students who anticipate needing mental health support while abroad are encouraged to contact Baylor's International Insurance Office before departure to discuss available resources and make arrangements in advance. Planning ahead can help ensure that appropriate support is available when you arrive at your destination.
What should I do if I have an emergency while abroad?
The appropriate response depends on the urgency of the situation. Use the guidelines below to determine what steps to take.
Emergency Care
Emergency Care is needed when you require immediate attention for a potentially life-threatening situation.
- In an emergency, proceed directly to the closest hospital. You or a companion should contact OnCall International when it is safe to do so.
- Use the local equivalent of 9-1-1 if emergency responders are needed.
Urgent Care
Urgent Care is needed when you should seek medical attention as soon as possible for a condition that requires prompt attention but is not life-threatening.
- Contact OnCall International by phone, text or email. An Assistance Coordinator will open a case and begin providing assistance.
- OnCall International will provide information about the closest preferred medical facility.
- OnCall International will contact the facility to advise them of your arrival and request a guarantee of payment for your visit.
Non-Urgent Care
Non-Urgent Care applies when you need a scheduled appointment with a physician or specialist and do not require treatment within the next 24 hours.
- Contact OnCall International by phone, text or email. An Assistance Coordinator will open a case and begin providing assistance.
- OnCall International will locate an appropriate provider that accepts a guarantee of payment.
- OnCall International will work with you to identify an appointment time that fits your availability.
Should I notify my on-site program director if I experience a health or safety concern?
Once you are safe, it is always advisable to keep your on-site director informed of your situation. Your on-site director can help you identify appropriate local resources and provide additional support.
For non-emergency situations, use your discretion when determining whether Baylor Study Abroad staff should also be contacted. If you are unsure whether Baylor should be notified, contact your on-site director or the Center for Global Engagement for guidance.
For medical situations, students will receive information about local clinics, physicians and other medical resources during program orientation. Students may also consult their host university or program staff for recommendations and assistance.
Important Emergency Contacts
OnCall International:
001.603.328.1748
Available 24 hours a day for emergencies.
Baylor Study Abroad:
001.254.710.1461
Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time.
In an emergency, prioritize your immediate safety and contact local emergency services when necessary. Once you are safe, contact OnCall International and notify your on-site program director.
When should I book my flight for my study abroad program?
Students should book flights only after receiving confirmation of their program details and travel dates. In general, students are encouraged to book flights approximately two to three months before departure to allow time for planning and to potentially secure favorable airfare.
Flight arrangements vary by program:
- Faculty-Led Programs: Contact your Faculty Director for specific travel instructions and flight information before booking your flight.
- Partner Programs: Wait until you receive your official acceptance letter and have confirmed your program dates before booking your flight.
Will I be provided with airport transportation upon arrival?
Many study abroad programs offer airport pickup or transportation upon arrival; however, availability varies by program.
Check with your Faculty Director, study abroad provider or host institution to confirm whether airport transportation is provided and to receive instructions about your arrival.
Do I need a visa or residency permit for my host country?
Visa and residency requirements vary depending on your destination, the length of your stay and your citizenship. Students are responsible for determining and completing all required visa, residency permit and immigration processes before traveling.
Students should:
- Consult their Faculty Director, study abroad provider or host institution for program-specific guidance.
- Contact the embassy or consulate of their destination country to confirm current visa, residency and entry requirements.
- Review the U.S. Department of State's information regarding entry and exit requirements for their destination.
- Research visa and entry requirements for any additional countries they plan to visit before, during or after their study abroad program.
The Center for Global Engagement does not provide individual visa or immigration advice and does not advise students on specific visa applications or other entry procedures and documentation.
Students are responsible for obtaining any required visa or residency permit and for complying with all applicable immigration requirements. The Center for Global Engagement does not reimburse costs associated with applying for or obtaining a visa or residency permit, including costs associated with a rejected application.
Visas and residency permits are official authorizations issued by the country in which you will study or by countries you intend to visit. These authorizations may grant permission to enter a country for purposes such as travel, study or an internship for a specified period of time.
International students who are not U.S. citizens should contact the Center for Global Engagement to discuss study abroad options and any additional considerations related to their citizenship or immigration status.
Can I travel within my host country or to nearby countries during my program?
Most study abroad programs allow students to travel independently during designated breaks or weekends. However, personal travel must not interfere with required classes, program activities, excursions or other academic or program commitments.
Before making travel plans, students should:
- Review and follow all program travel and safety policies.
- Confirm that personal travel does not conflict with required program activities or academic obligations.
- Research entry, visa and immigration requirements for any additional countries they plan to visit.
- Consider travel advisories and health and safety information for each destination.
Will my accommodations be arranged, or do I need to find housing?
- All Baylor study abroad programs provide students with housing options. Depending on the program, housing may be included in the program fee or students may have several housing options from which to choose.
- Housing arrangements and available options vary by program. For specific information about housing, including costs and application procedures, refer to the program information in BearsAbroad.
Can I participate in more than one study abroad program during my time at Baylor?
Yes. Many students participate in more than one study abroad program during their time at Baylor. Students considering multiple study abroad experiences should plan carefully with their academic advisor to ensure that each program supports their academic goals and fits within their degree and graduation timeline.
Can I participate in a study abroad program during the summer or after graduation?
No. Baylor's study abroad programs are available only to students who are actively enrolled at Baylor and receiving academic credit. Students must maintain their eligibility and enrollment status throughout the applicable study abroad program.
What are the general eligibility requirements for study abroad?
Eligibility requirements vary by program. Students must meet Baylor's general study abroad requirements as well as any additional requirements established by their specific program.
Academic Standing
- Students must be currently enrolled at or accepted for admission to Baylor University and have a minimum cumulative GPA of 2.5.
- Some programs have higher GPA requirements. Review the specific program page in BearsAbroad for program-specific requirements.
- Certain programs may have additional academic prerequisites or course requirements that must be completed before participation.
Class Standing
Most programs require students to have completed at least 24 credit hours before departure, which generally corresponds to sophomore standing or higher. Requirements may vary by program.
Language Proficiency
Most study abroad programs do not require prior language proficiency. However, some programs in non-English-speaking countries may require students to demonstrate proficiency in the host country's language.
Language requirements may include completing specific language courses or demonstrating proficiency through an approved assessment. Review the specific program page in BearsAbroad for language requirements.
Health and Wellness
Students must be able to participate safely and successfully in the academic and program activities associated with their study abroad experience.
- Some programs may require a medical form, health documentation or other health clearance before departure.
- Students should review the health and safety considerations associated with their destination and program before applying.
Disciplinary Standing
Students must be in good disciplinary standing with Baylor University and meet the University's conduct requirements for study abroad participation. Active disciplinary actions or conduct concerns may affect eligibility for participation.
Application Process
Students must complete the required application process through Baylor's Study Abroad Office website, BearsAbroad.
All students are required to attend a Study Abroad advising meeting. Group advising sessions are held weekly during the semester at the Center for Global Engagement in Sid Richardson. No appointment is required; students may simply walk in.
Group advising sessions are held at the following times:
- Tuesdays at 4:00 p.m. — Sid Rich 344
- Wednesdays at 11:15 a.m. — Sid Rich 344
If these times do not work with your schedule, you may schedule an individual advising appointment.
Some programs may require additional application materials, such as essays, letters of recommendation or an interview.
Financial Responsibility
Students are responsible for meeting the financial obligations associated with their study abroad program, including program fees, travel expenses, insurance requirements and other program-related costs.
Many scholarships and financial aid opportunities are available to eligible students. The Study Abroad Cost & Scholarships page provides information about available funding opportunities. Scholarship Universe is also a valuable resource for identifying scholarship opportunities.
For questions about financial aid eligibility or how financial aid may apply to your study abroad program, contact One Stop.
Program-Specific Requirements
Individual programs may have additional eligibility requirements based on the program's location, duration, academic structure or other factors. These requirements may vary among Faculty-Led, Group Semester, Exchange and Affiliate Programs.
Before applying, carefully review the specific program information and eligibility requirements in BearsAbroad.
What is the role of a Study Abroad Student Leader?
Study Abroad Student Leaders (SASLs) are study abroad alumni and international exchange students who voluntarily share their experiences to inspire and guide their peers. SASLs dedicate approximately five hours per semester to supporting the Center for Global Engagement by promoting study abroad opportunities and assisting with the preparation of future study abroad students.
Depending on their interests and availability, SASLs may contribute to:
- Social media and digital outreach
- The Study Abroad Fair
- Pre-departure orientations
- Student mentorship
- Student panels
- Other study abroad outreach and engagement opportunities
What are the eligibility requirements to become a Study Abroad Student Leader?
To serve as a Study Abroad Student Leader, students must meet the following requirements:
- Be a current Baylor student who has previously participated in a Baylor study abroad program or an international exchange student at Baylor.
- Be in good academic standing with Baylor University.
How do I become a Study Abroad Student Leader?
Applications for Study Abroad Student Leader positions are accepted year-round. Students interested in becoming a SASL can express their interest by completing the Study Abroad Student Leader Interest Form.
What responsibilities do Study Abroad Student Leaders have?
Study Abroad Student Leaders support the Center for Global Engagement and their fellow students through a variety of outreach, mentorship and promotional activities. Responsibilities may include:
- Sharing personal study abroad experiences to inspire and support prospective students.
- Promoting study abroad programs through social media, events and other outreach activities.
- Assisting with the Study Abroad Fair and other study abroad events.
- Supporting pre-departure orientations and activities for students preparing to study abroad.
- Mentoring and providing guidance to students considering or preparing for study abroad.
- Participating in student panels and other opportunities to engage with the Baylor community.
Do Study Abroad Student Leaders receive compensation or other benefits?
Study Abroad Student Leaders do not receive monetary compensation for their service. However, SASLs receive a non-academic certificate recognizing their contributions to the Study Abroad program.
Serving as a SASL also provides opportunities to develop leadership and professional skills, expand your network, share your international experience and help fellow students discover global learning opportunities. The certificate may also be included on a resume or professional portfolio as evidence of leadership and community engagement.
How do I receive credit for courses I take abroad?
How you receive academic credit depends on the type of study abroad program you are participating in.
Faculty-Led Programs: Courses are taught by the Faculty Director and count as Baylor academic credit.
Exchange and Affiliate Programs: Once your BearsAbroad application has been approved, you will automatically be enrolled in the Study Abroad Canvas Course. The course provides detailed instructions about the course registration and credit equivalency processes and will help ensure that courses taken abroad are approved for Baylor credit.
Will my grades from abroad affect my Baylor GPA?
Yes. Grades earned in approved study abroad courses will appear on your Baylor transcript and will be included in the calculation of your Baylor GPA.
How do I request my transcript from my university abroad or study abroad provider?
- After completing your study abroad program, contact your host institution or study abroad provider to request your official transcript. Follow the instructions provided by your host institution or program provider for sending your transcript to Baylor.
- Official study abroad transcripts must be sent directly to the Center for Global Engagement, not to the Baylor Admissions Office or Baylor Registrar.
- Ask your host institution or study abroad provider to send your final official transcript directly to StudyAbroad@Baylor.edu.
How long does it take for my study abroad transcript to be processed?
- Once the Center for Global Engagement receives your official transcript, the Study Abroad Office will process your grades within 1–3 business days.
- After the Study Abroad Office processes your grades, they are submitted to the Baylor Registrar for posting to your academic record. The Registrar typically requires 1–2 weeks to update grades in the Baylor system.
- Processing times may vary depending on the timing of transcript receipt and University processing requirements.
What happens if a course I took abroad is not showing on my Baylor transcript?
- First, confirm with your host institution or study abroad provider that your official transcript was sent to the Center for Global Engagement.
- If your transcript has been sent but a course is not appearing on your Baylor transcript, contact StudyAbroad@Baylor.edu for assistance. Please provide as much information as possible about the course and your study abroad program so the Study Abroad Office can help troubleshoot the issue.
How are my grades from studying abroad converted to Baylor's grading system?
- Baylor uses the Scholaro Grade Conversion Database as the official resource for converting grades earned at international institutions to the Baylor grading system.
- Your study abroad grades will be reviewed and converted according to the applicable grade conversion standards before they are incorporated into your Baylor academic record.
Can I study abroad if I am registered with OALA?
- Yes. Baylor University is committed to supporting students with disabilities and helping ensure access to study abroad opportunities. However, accessibility standards and disability laws in the United States, including the Americans with Disabilities Act (ADA), generally do not apply outside the United States.
- Accessibility, accommodations and available resources vary by destination, host institution and program. Students should work with the Office of Access and Learning Accommodation (OALA) and the Study Abroad Office to identify available accommodations and explore options that will support their participation abroad.
What should I do if I am registered with OALA and want to study abroad?
- Students registered with OALA should communicate with their OALA accommodations specialist as early as possible to discuss their study abroad plans and determine which accommodations may be available at their destination.
- Students should also communicate with their Study Abroad Program Director or advisor early in the planning process. Early communication allows Baylor and the host institution to explore available accommodations and address potential accessibility needs before departure.
Will accessibility accommodations and resources be available abroad?
- Accessibility and available accommodations vary by location, program and host institution. Students should notify their Study Abroad Program Director or advisor as early as possible about their accessibility needs, including housing, transportation, academic accommodations or other support.
- Baylor will work with students and the host institution to explore reasonable accommodations and available resources whenever possible. Because accessibility standards and resources vary internationally, students should discuss their individual needs with OALA and the Study Abroad Office before departure.
Can I bring my prescription medication abroad?
- Medication regulations vary by country, and some prescription medications may be restricted or prohibited in certain destinations. Before departure, students should consult their healthcare provider and contact the embassy or consulate of their host country to confirm that their medication is permitted and to determine what documentation may be required.
- Students should also plan for the duration of their time abroad, including whether medication refills will be available at their destination.
- Students are required to have health insurance while abroad. The Study Abroad Office will automatically enroll all participating students in Baylor's international health insurance plan.
- For additional information about medications and health considerations while abroad, review the Health and Safety information and consult your healthcare provider before departure.
Who can I contact if I experience accessibility challenges while abroad?
If you experience accessibility challenges while abroad, your primary contacts for support may include:
- Your Study Abroad Program Director or advisor
- The host institution's disability or accessibility services office
- Your OALA accommodations specialist
Keep the contact information for these resources readily available throughout your time abroad. If an accessibility concern arises, communicate with the appropriate contacts as soon as possible so that available options can be explored.
How can I contact the Office of Access and Learning Accommodation?
If you need assistance, please contact the Office of Access and Learning Accommodation (OALA) at Baylor University:
- Email: oala@baylor.edu
- Phone: 254-710-3608
Can I participate in a study abroad program that is not offered through Baylor?
- Yes. Students may choose to participate in international education opportunities through external organizations or programs that are not offered through Baylor. However, students should carefully consider the academic, financial and logistical implications of participating in an external program.
- In many cases, participating in a Baylor-sponsored study abroad program provides a more streamlined process for academic credit, financial aid, scholarships, health insurance and student support. Students considering an external program are encouraged to explore Baylor's available study abroad programs first.
Will my Baylor financial aid or scholarships apply to an external study abroad program?
In most cases, no.
- Financial aid and scholarship eligibility may differ for programs that are not offered or sponsored by Baylor. Students should not assume that Baylor financial aid or study abroad scholarships will apply to an external program.
- Before committing to an external program, contact One Stop to discuss your financial aid eligibility and determine whether your aid can be applied to the program.
Will I have international health insurance through Baylor if I participate in an external program?
- No. Students participating in programs outside of Baylor's study abroad offerings are responsible for obtaining their own international health insurance and ensuring that their coverage meets the requirements of their destination and program.
- Baylor's Study Abroad Office does not automatically enroll students participating in external programs in Baylor's international health insurance plan.
Can Baylor Study Abroad sponsor or assist with enrollment in an external program?
- No. Baylor Study Abroad staff cannot provide sponsorship or enrollment assistance for programs that are not offered through Baylor.
- Students participating in an external program are responsible for communicating directly with the external program provider regarding application requirements, enrollment, travel arrangements, housing, health insurance and other program-related matters.
How do I receive Baylor credit for courses taken through an external study abroad program?
- Students participating in an independent or external study abroad program must work directly with their academic dean's office and the Office of the Registrar to determine whether courses can be transferred to Baylor for academic credit.
- Students should research course equivalencies and the transfer credit process before participating in an external program. Approval procedures and timelines may vary depending on the program, course and term.
- In some cases, semester-long courses may not be eligible for pre-approval before participation, while summer and winter courses may sometimes be approved in advance. Students should consult with their academic dean's office and the Office of the Registrar before enrolling in courses through an external program.
Where can I find information about international transfer credit?
The following resources can help students begin the process of determining whether coursework completed through an external international program may transfer to Baylor:
For additional questions about transfer credit, contact the Office of the Registrar or your academic dean's office.
Important: If you are considering an external study abroad program, consult with your academic dean's office and the Office of the Registrar before enrolling to understand how your coursework may apply toward your Baylor degree.
Can I change my study abroad program after I have applied?
- In most cases, students may request a program change before the applicable deadline. Program changes are subject to program availability and may result in additional fees or other requirements.
- To explore your options, contact the Study Abroad Office at studyabroad@baylor.edu. The Study Abroad team will review your request and let you know whether a change is possible.
What happens if I need to withdraw from my study abroad program?
- If you need to withdraw from a study abroad program, first review the withdrawal policy included in your BearsAbroad application. Withdrawal policies vary by program, and most withdrawals are non-refundable regardless of the withdrawal date or circumstances.
- After reviewing the applicable withdrawal policy, notify the Study Abroad Office at studyabroad@baylor.edu as soon as possible.
- If you are withdrawing from an Exchange or Affiliate Program after being accepted by the international partner, you must also notify your contact at the host institution or international program provider of your intent to withdraw. Students are responsible for following all applicable withdrawal policies of the international partner, including any financial penalties or other obligations.
Are there alternative programs if my first-choice program is unavailable?
Yes. Baylor offers a variety of study abroad programs in different locations and academic formats. If your first-choice program is unavailable, contact the Study Abroad Office to explore alternative programs that may meet your academic and personal goals.
What is the deadline for changing my study abroad program or location?
Program change deadlines vary by program type:
- Faculty-Led Programs: Program changes must be requested before the commitment fee is paid.
- Partner Programs: Program changes must be requested before the program's application deadline.
Because deadlines and requirements may vary, contact the Study Abroad Office at studyabroad@baylor.edu as early as possible if you are considering a change.
Can I extend my stay in the host country?
- In some cases, students may be able to extend their stay depending on the program, host institution, academic calendar and applicable visa or immigration requirements.
- Students interested in extending their stay should consult both the Study Abroad Office and their program provider or host institution before making arrangements. Contact the Study Abroad Office at studyabroad@baylor.edu to discuss your options.
What should I do if my study abroad program is canceled or significantly changed?
- If your study abroad program is canceled or significantly changed, the Study Abroad Office will notify you and provide information about next steps.
- The Study Abroad Office will work with affected students to explore available alternatives or adjustments based on the circumstances of the program change. Students should carefully review all communications from the Study Abroad Office and respond to any requests or deadlines provided.
- Need assistance with a program change or withdrawal?
Contact the Study Abroad Office at studyabroad@baylor.edu as soon as possible. Program availability, deadlines, fees and withdrawal policies vary by program.
What is the total cost of a study abroad program?
- Total program costs vary by program and may include tuition, program fees, housing, meals, excursions and other program-related expenses.
- For the most accurate and up-to-date cost information, visit BearsAbroad and review the specific program details for your program of interest.
Are there payment deadlines I should be aware of?
Yes. Payment deadlines vary depending on the type of study abroad program.
Faculty-Led Programs: Commitment fees are due by the following dates:
- Summer and Fall Programs: March
- Winter and Spring Programs: October 15th
All other Baylor-related study abroad payments follow Baylor's official payment schedule. Current payment deadlines are available on Baylor One Stop.
Exchange and Affiliate Programs: Payment deadlines for housing, room and board, application fees and other non-academic fees are determined by the host institution or international program provider. Students will receive information about applicable deadlines directly from their host institution or program provider and are responsible for meeting those deadlines.
Are there additional fees for excursions or activities?
Some programs may offer optional excursions or activities that require an additional fee. Review the specific program information in BearsAbroad to determine which excursions and activities are included in your program cost and which may require additional payment.
How do I pay my commitment fee?
- Students may pay the commitment fee only after being formally accepted into a Faculty-Led Study Abroad Program.
- After acceptance, you will receive an email with detailed instructions for submitting your commitment fee. If you have not received this email, you have not yet been formally accepted into the program.
How do I know if my commitment fee has been processed?
- After submitting your commitment fee payment, you should receive a confirmation on the screen. You can also check your Baylor E-Bill account to verify that the payment has been processed.
- Your application status in BearsAbroad should update to Committed within approximately 1–2 business days.
- If your status does not update within that timeframe or you experience an issue with your payment, contact the Study Abroad Office at studyabroad@baylor.edu for assistance.
What happens if I need to withdraw from the program?
- If you need to withdraw from your study abroad program, first review the withdrawal policy included in your BearsAbroad application. Withdrawal policies vary by program, and most withdrawals are non-refundable regardless of the withdrawal date or circumstances.
- After reviewing the applicable withdrawal policy, notify the Study Abroad Office at studyabroad@baylor.edu as soon as possible.
- Students should review all applicable financial obligations and withdrawal policies before submitting a withdrawal request.
- Important: Program costs, payment deadlines and withdrawal policies vary by program. Always review the specific program information in BearsAbroad and monitor your Baylor email for important payment information and deadlines.
Can I use my VA benefits for study abroad programs?
- Yes. VA education benefits may be used for eligible study abroad programs that are approved and applicable to your degree requirements. Eligibility depends on the program and the specific VA benefits you receive.
- Students should contact the Veteran Education Benefits Office at Baylor University to determine whether their study abroad program is eligible and to understand how their benefits may apply.
Do I need to apply for additional approval to use my VA benefits for studying abroad?
Additional approval or certification may be required before VA benefits can be applied to a study abroad program. Students should contact Baylor's Veteran Education Benefits Office as early as possible to understand the required process and documentation.
What types of study abroad programs are eligible for VA benefits?
- Eligibility varies by program. Study abroad programs may be eligible when the coursework is approved by Baylor, applies toward the student's degree requirements and meets applicable VA requirements.
- Students should contact the Veteran Education Benefits Office to confirm eligibility for a specific program before making financial commitments.
How will my VA benefits be impacted by studying abroad?
The amount and type of VA benefits available during study abroad may vary depending on your specific benefits, program structure and other eligibility requirements. Students should contact the Veteran Education Benefits Office to determine how their benefits may apply to tuition and other eligible educational expenses.
What should I do if my study abroad program is not approved for VA benefits?
If your study abroad program is not approved for VA benefits, contact Baylor's Veteran Education Benefits Office to discuss your options. The office can help you determine whether additional approval may be available or whether an alternative program may meet applicable VA requirements.
Students are encouraged to begin this process as early as possible to allow sufficient time for review and processing.
Need assistance with VA benefits and study abroad?
Veteran Education Benefits Office
Baylor University
Phone: 254-710-8870
Email: VA_Benefits@Baylor.edu