Study Abroad FAQs

• How do I start my study abroad application? 
  You can begin your application by visiting the Study Abroad Study Abroad Advising page in BearsAbroad. Follow the application steps outlined on the program page. Please note: all programs require students complete the Study Abroad Advising Application which requires students attend the Study Abroad Info Session.  
    

• When are Study Abroad Information Sessions? 
  Your first step is to attend a study abroad information session. This is required. Information sessions are held weekly during university operating hours at the Center for Global Engagement, Sid Richardson Bldg. 1st Floor-East Wing at following times - 

  • Monday & Tuesday at 4:00PM  

  • Wednesday & Thursday at 11:00AM  

• Do I need to meet with an advisor before applying? 
  No, you will need to attend a Study Abroad Info Session before meeting with a study abroad advisor. Scheduling links for advising appointments will be provided during the information session and only students who have attended an info session will be permitted to make advising meetings. 

• How early should I apply to Study Abroad 
  Each program has its own deadline and scholarships have deadlines as well. Refer to specific program web pages in BearsAbroad for details. We advise students to start planning a year in advance.  

• What are the deadlines for study abroad applications? 
  Deadlines vary by program and term. Be sure to check the specific program page in BearsAbroad for the most up-to-date deadlines.  

   

• What documents do I need to submit with my application? 
  Required documents may include a statement of purpose, recommendation letters, and a valid passport. Each program has specific requirements, so check your program page in BearsAbroad for details.  

   

• How will I know if my application has been approved? 
  You will receive an official email notification once your application has been reviewed and approved. Please check your Baylor email regularly for updates. If you are applying for a Faculty-Led Program and have questions about your application status, please contact your Faculty Director directly for updates. 

   

• What should I do after I am accepted but before I go abroad? 

  • 1. Carefully read and save ALL the emails and materials we and our partners provide you. 

  •  2. Work directly with our office whenever possible, and resist recruiting or allowing your parents to take care of matters for you; after all, you are the one who is studying abroad, not your parents! 

  •  3. Practice pro-active information-seeking. Voice your concerns to program directors well in advance, instead of waiting for us to anticipate all your individual needs and questions. 

  •  4. If after having reviewed your program materials and emails you still can't find the answers to your questions, don't hesitate to ask. 

  •  5. If you are studying abroad, you must have a valid passport. It can take up to 6 months for a new passport. Please visit the U.S. Department of State website for more information on getting your passport. 

     

BEFORE GOING ABROAD:  

• Who should I contact for Study Abroad assistance? 
  For any questions or support, email StudyAbroad@Baylor.edu, and the appropriate Study Abroad staff member will respond to you. 

• How will I stay in touch with my family and friends while abroad? 
  You can stay in touch via email, social media, and messaging apps like WhatsApp. Ensure you have a reliable internet connection, or look into international phone plans. 

• Will I have access to on-site support during my program? 
  Yes, most programs provide on-site staff or coordinators who are available to assist students with various needs, including cultural adjustment, academics, and emergencies. 

• How can I stay connected with other study abroad students? 
  Many programs create WhatsApp groups or social media pages to keep students connected. You can also participate in on-site events or activities to meet fellow students. 

 
WHILE ABROAD:  

• Who should I contact if I have problems while studying abroad? 

  • EMERGENCY CARE – You need immediate attention for a potentially life-threatening situation. 

    • In an emergency, you should proceed directly to the closest hospital and you or a companion can contact OnCall when it is safe to do so. 

    • Use the local equivalent to 9-1-1 if first responders are needed. 

• URGENT CARE - You need to seek care as soon as possible for a condition that needs prompt attention but is not life threatening. 

  • Contact OnCall via phone, text, or email, and an Assistance Coordinator will open a case for you to begin assistance 

  • OnCall will provide you information for the closest preferred facility 

  • OnCall will contact that facility to advise them you are coming and request to place a guarantee of payment for your visit. 

• NON-URGENT CARE - You would like a scheduled appointment with a physician or specialist and do not require treatment within the next 24 hours. 

  • Contact OnCall via phone, text, or email, and an Assistance Coordinator will open a case for you to begin assistance. 

  • OnCall will locate an appropriate provider that accepts a GOP and check your availability for a preferred appointment time. 

  It is always advisable that once you are safe you keep your onsite director informed of your situation so they can best assist you. It is your own discretion on if you feel that Baylor's Study Abroad Staff should be contacted. For instance, if your wallet gets stolen, you should IMMEDIATELY cancel your credit cards and file a report with the local police if possible. Then work on getting your documents replaced. For medical situations, you will have been informed of local clinics and doctors during orientation. You may also ask your host university personnel and staff for any suggestions as they may have dealt with a similar situation with a previous student. 

   

PLEASE NOTE: OnCall International remains available to you in an emergency 24 hours a day at 001.603.328.1748. While Baylor Study Abroad Staff can be reached Monday through Friday, 8:00am to 5:00pm Central Standard Time by calling 001.254.710.1461. 

• How do I get credit for the courses I take abroad?  

  • If you are participating in a Faculty-Led Program, your courses will be taught by the faculty director and will count as Baylor credit. 

    • If you are attending a university abroad or study abroad provider, you must participate in a Course Abroad Workshop, where you will receive detailed instructions on the credit equivalency process. This workshop will help you work with your academic advisor and the Study Abroad Office to ensure your courses are approved for equivalent credit.  

• Will my grades from abroad affect my GPA? 
  Grades earned in approved study abroad courses will appear on your Baylor transcript, and they will impact your GPA. 

• How do I register for classes while abroad?  
  For all programs, the Study Abroad Office is responsible for creating and registering students into their corresponding study abroad BU courses. 

• Will I be able to take courses in my major or minor?  
  Many programs offer courses that can count toward your major or minor. Students who intend on studying at a university abroad or study abroad provider, you must participate in a Course Abroad Workshop (registration for this workshop is part of the semester study abroad program application). During this workshop, you will receive detailed instructions on the credit transfer process. This workshop will help you work with your academic advisor and the Study Abroad Office to ensure your courses are approved for equivalent credit. 

• Can I take language courses while studying abroad?  
  Yes, many semester programs offer language courses. If language courses are not already included, you may be able to take them as electives. 

• How do I get academic credit for internships or volunteer work abroad?  
  Internships and volunteer work may be eligible for credit through special arrangements. Credit for these opportunities will be discussed in the Course Abroad Workshop (registration for this workshop is part of the semester study abroad program application). During the workshop, you will receive detailed instructions on the credit equivalency process and guidance on working with your academic advisor and the Study Abroad Office to ensure your courses are approved for equivalent credit.   

• Are there any prerequisites for certain courses abroad?  
  Some programs or courses may have prerequisites. Be sure to check the course descriptions found on bearsabroad.baylor.edu.  

• Are there any scholarships available for study abroad? 
  Yes! Baylor offers a variety of scholarships for study abroad, and there are also funding opportunities available through external organizations. You can explore a full list of available scholarships on the Study Abroad website. 

• Can VA funding be applied to study abroad programs? 
  Yes, VA funding can be applied to study abroad programs if the program meets certain criteria. You will need to work with the Baylor VA office to ensure the program is approved for VA benefits. They will assist with determining eligibility and guide you through the process. You can contact them via email at VA_Benefits@Baylor.edu. 

• Can I use my existing financial aid for this program? 

  • Semester Study Abroad Programs: Yes, most financial aid, including federal loans, scholarships, and grants, can be applied to semester study abroad programs. To confirm your specific eligibility and ensure everything is in place, contact the Financial Aid Office.  

  • Summer Study Abroad Programs: Possibly. Financial aid availability for summer programs varies, so you will need to consult with the Financial Aid Office to discuss your options. 

  • Winter Study Abroad Programs: No, financial aid—including federal loans, scholarships, and grants—cannot be used for winter study abroad programs. 

What types of Program are offered? 

Baylor offers a few different types of programs: 

Baylor Faculty Programs (short term):  

• Students will travel with other Baylor students and a Baylor professor.  

• Students will take one or two courses from a Baylor professor.  

• Programs range from 2 weeks to 6 weeks in length. 

Baylor Faculty Programs (semester): 

• Students will travel with other Baylor students and a Baylor professor. 

• Some courses are taught by Baylor professors and some are taught by host university faculty.  

• Group programs are one semester in length. 

Baylor Partner Programs: 

• Students will travel to a host university independently (note that this does not necessarily mean that the student will be the only Baylor student attending the university for the desired period of time). 

• Courses are taught by the host university's faculty and are taught in English unless noted on the program page. 

• Exchange/affiliate programs can be for a summer sessions, semester, or a full year. 

• How do I start my study abroad application? 
  You can begin your application by visiting the Study Abroad Study Abroad Advising page in BearsAbroad. Follow the application steps outlined on the program page. Please note: all programs require student complete the Study Abroad Advising Application which requires students attend the Study Abroad Info Session.  

• Do I need to meet with an advisor before applying? 
  No, you will need to attend a Study Abroad Info Session before meeting with a study abroad advisor. Scheduling links for advising appointments will be provided during the information session and only students who have attended an info session will be permitted to make advising meetings. 

• How early should I apply to Study Abroad 
  Each program has its own deadline and scholarships have deadlines as well. Refer to specific program web pages in BearsAbroad for details. We advise students to start planning a year in advance. 

• Can I study Abroad during my freshmen year? 

Baylor offering one program for freshmen, this is the Global Scholars Program. https://globalengagement.web.baylor.edu/global-baylor/global-scholars. Outside of this program. You must complete 24 credit hours on campus prior to study abroad. This is true whether you bring courses such as advanced placement or transfer credits with you. It is important to develop strong study habits at the collegiate level and to adjust to Baylor systems prior to tackling a new culture or coursework in another country. You can study abroad the summer after your freshman year, though, so come see us early. 

• What are the deadlines for study abroad applications? 
  Deadlines vary by program and term. Be sure to check the specific program page in BearsAbroad for the most up-to-date deadlines. 

• If I study abroad will I graduate on time? 

At Baylor, we do not permit students to study abroad if it would delay their graduation beyond the limits of their financial aid eligibility (beyond 8 semesters), Further, research in the past twenty years has shown that most study abroad students have no problem fulfilling the requirements to graduate within four years. However, this does take planning. Work closely with your academic advisor and start early!  

• Can I study abroad my final semester? 

Yes! However, students who participate in a study abroad not taught by Baylor faculty their final semester at Baylor should not expect to graduate at the end of that term because differences in academic calendars between Baylor and international universities make it unlikely that official transcripts will reach Baylor in time for graduation certification. 

• Why is the schedule from my study abroad experience incorrect in Baylor's system? 
  If your schedule from study abroad is incorrect, it could be due to: 
  1. You have not completed the While Abroad Questionnaire in the Canvas GBL 1102 Course. 
  2. The Study Abroad Office has not received your transcript. 
  3. There is delay in the processing of your credits from Registrar. 
  If your courses are incorrect and grades have been submitted please email studyabroad@baylor.edu for further assistance.

• How can I address missing grade(s) from my study abroad experience in Baylor's records? 
  If you're missing all your grades for the courses taken while studying abroad, it could be due to: 
  1. The Study Abroad Office has not received your transcript. 
  2. There is delay in the processing of your credits from Registrar. 
  If you are missing 1-2 of your for the courses taken while studying abroad please email studyabroad@baylor.edu for further assistance. 

• What steps do I need to take to make changes to the courses I took while studying abroad? 

- If you need to make changes to the courses you are taking while you are currently abroad please completed the While Abroad Questionnaire in the Canvas GBL 1102 Course.  
- If you need to make changes to the courses you took and we have already processed your transcript and posted your grades, please email studyabroad@baylor.edu for further assistance.

• Where can I find additional safety information for various countries? 

Please visit our Health and Safety page for more information. 

• Do I need health insurance while studying abroad? 
  Yes, students are required to have health insurance while abroad. The Study Abroad office will automatically enroll all students in the university’s international health insurance plan. 

• When will I receive Baylor’s international insurance plan? 
  The Study Abroad office will enroll students in the international insurance plan approximately 1-2 months before departure. 

• Can I bring my medications with me while studying abroad? 
  Yes, you can bring your medications with you while studying abroad, but there are important considerations. Make sure to: 

  • Check the Regulations: Some countries have strict rules about bringing medications, especially those that are prescription-based. Research the specific regulations for the country you're visiting. 

  • Get a Doctor's Note: Carry a note from your doctor that explains your need for the medication, especially if it's a controlled substance. 

  • Keep medications in their original packaging: This helps to avoid any confusion with customs and ensures you have clear documentation. 

  • Check with Baylor's International Insurance: Verify if your insurance will cover medications abroad or if you need to make arrangements for refills while overseas. 

  • Travel with a Sufficient Supply: Bring enough medication for the duration of your time abroad, as refills may not be easily accessible. 

• Are vaccinations required for my program or destination? 
  Vaccination requirements vary by country. Check the CDC website for recommendations and travel-specific requirements. Additionally, consult your healthcare provider to ensure you're up to date on routine vaccinations and to discuss any additional shots you may need based on your destination. 

• How do I handle mental health concerns while abroad? 
  Baylor's international health insurance plan provides mental health coverage, ensuring access to support services while abroad. Before departure, we recommend contacting Baylor's International Insurance office to arrange resources and support in advance, ensuring you have everything in place upon arrival at your international destination. 

What if I have an emergency while abroad? 

• EMERGENCY CARE – You need immediate attention for a potentially life-threatening situation. 

  • In an emergency, you should proceed directly to the closest hospital and you or a companion can contact OnCall when it is safe to do so. 

  • Use the local equivalent to 9-1-1 if first responders are needed. 

• URGENT CARE - You need to seek care as soon as possible for a condition that needs prompt attention but is not life threatening. 

  • Contact OnCall via phone, text, or email, and an Assistance Coordinator will open a case for you to begin assistance 

  • OnCall will provide you information for the closest preferred facility 

  • OnCall will contact that facility to advise them you are coming and request to place a guarantee of payment for your visit. 

• NON-URGENT CARE - You would like a scheduled appointment with a physician or specialist and do not require treatment within the next 24 hours. 

  • Contact OnCall via phone, text, or email, and an Assistance Coordinator will open a case for you to begin assistance. 

  • OnCall will locate an appropriate provider that accepts a GOP and check your availability for a preferred appointment time. 

  It is always advisable that once you are safe you keep your onsite director informed of your situation so they can best assist you. It is your own discretion on if you feel that Baylor's Study Abroad Staff should be contacted. For instance, if your wallet gets stolen, you should IMMEDIATELY cancel your credit cards and file a report with the local police if possible. Then work on getting your documents replaced. For medical situations, you will have been informed of local clinics and doctors during orientation. You may also ask your host university personnel and staff for any suggestions as they may have dealt with a similar situation with a previous student. 

PLEASE NOTE: OnCall International remains available to you in an emergency 24 hours a day at 001.603.328.1748. While Baylor Study Abroad Staff can be reached Monday through Friday, 8:00am to 5:00pm Central Standard Time by calling 001.254.710.1461. ths for a new passport. Please visit the U.S. Department of State website for more information on getting your passport.

• When should I book my flights for the program?  
  It’s recommended to book your flight once you've received confirmation of your program’s details and travel dates. Aim to book your flight 2-3 months in advance to secure the best rates.  

  • If you are participating in a Faculty-led program, please reach out to your faculty director for travel details.  

  • If you are participating in a partner program, wait until you receive your acceptance letter with the confirmed program dates before booking your flight.  

• Will I be provided with airport pick-up upon arrival?  
  Many programs offer airport pick-up services, but availability varies by program. To confirm whether this service is included, check with your program director, study abroad provider, or host institution for specific details.   

• Do I need a visa for my host country?  
  Visa requirements depend on your destination country and the length of your stay. Check with your program director, study abroad provider, or host institution for guidance, and research your host country’s visa requirements.

  Participants are responsible for obtaining their own visa, residency permits, and/or following all immigration processes. The Center for Global Engagement does not advise on visa or other entry procedures/documents. The Center for Global Engagement does not reimburse costs associated with applying for or obtaining the student visa, even in the case of a rejected application. You, the student, are responsible for checking for all visa, residency permits, immigration processes and/or other entry requirements by contacting the embassy/consulate of your travel destination(s). 

  A visa, residency permit, and immigration is an official endorsement issued by the country in which you will study, or countries you intend to visit. This endorsement grants you permission to enter that country for travel, study, or internship purposes for a specified time. The U.S. State Department provides information for U.S. citizens on entry/exit requirements for all countries. If you are planning on traveling to other countries before or after your program, you need to check visa requirements for those countries as well. 

• Can I travel within the host country or nearby during my program?  
  Yes, most programs allow personal travel during breaks or weekends. However, be sure to follow all program and safety guidelines when planning your trips, and ensure that you do not miss any required program activities or commitments. 

• Will my accommodations be arranged, or do I need to find housing? 
  All programs offer housing options for students. In some cases, housing is included in the program fees, while other programs give students the flexibility to arrange their own accommodations. Regardless, every program is required to provide housing options. For specific details about available housing, please refer to the program information on BearsAbroad. 

• Can I go abroad more than once during my time at Baylor?  
  Yes, many students participate in more than one study abroad program. However, you should plan accordingly to ensure that each experience is academically beneficial and fits within your graduation timeline.  

   

• Can I participate in a study abroad program during the summer or after graduation? 

  No, Baylor's study abroad programs are available only to actively enrolled students receiving academic credit.  

   

• Can I study abroad my final semester? 

  Yes! However, students who participate in a study abroad not taught by Baylor faculty their final semester at Baylor should not expect to graduate at the end of that term because differences in academic calendars between Baylor and foreign universities make it unlikely that official transcripts will reach Baylor in time for graduation certification. 

   

• To participate in a Study Abroad program, you must meet the following general requirements: 

  • Academic Standing: 

    • You must be a currently enrolled or accepted to Baylor with a minimum GPA of 2.5 or higher. Some programs may have higher GPA requirements, which you can review on our website at bearsabroad.baylor.edu. 

    • Certain programs may have specific academic prerequisites or course requirements that must be met. You can explore these program-specific requirements here as well: bearsabroad.baylor.edu. 

  • Class Standing: 
    Most programs require you to have completed 24 credit hours before departure (e.g., sophomore standing or higher). 

  • Language Proficiency (for programs in non-English-speaking countries): 
    Most programs do not have a language proficiency requirement. However, some programs may require proof of proficiency in the host country’s language. This could include completing language courses or taking proficiency tests. You can explore the specific language requirements for each program here: bearsabroad.baylor.edu. 

  • Health and Wellness: 

    • You must be in good physical and mental health to participate in study abroad programs. 

    • Some programs may require a medical form or health clearance before departure. 

  • Disciplinary Standing: 

    • Students must be in good disciplinary standing with Baylor University. Any active disciplinary actions or conduct issues will impact eligibility for study abroad participation. 

  • Application Process: 

    • You must complete the application process through Baylor's Study Abroad Office website bearsabroad.baylor.edu. 

    • All students are required to attend a Study Abroad Information Session held weekly during university operating hours at the Center for Global Engagement Sid Richardson Bldg 1st Floor-East Wing at following times -  

      • Monday & Tuesday at 4:00 PM   

      • Wednesday & Thursday at 11:00 AM   

    • Some programs may require additional application materials, such as essays, letters of recommendation, or an interview. 

  • Financial Responsibility: 

    • You are required to meet the financial obligations of the program, including program fees, travel expenses, and insurance requirements. 

    • Financial aid and scholarships may be available for eligible students, but you should plan ahead to ensure you have sufficient funding. 

  • Other Specific Requirements: 

    • Certain programs may have additional specific requirements based on the location, duration, or type of program (e.g., faculty-led, exchange, or partner programs). Be sure to check the program details for any additional eligibility criteria. 

•  What is the role of a Study Abroad Student Leader? 
  Study Abroad Student Leaders (SASLs) are study abroad alumni or international exchange students who voluntarily share their experiences to inspire and guide their peers. SASLs dedicate 5 hours per semester to support the Center for Global Engagement by promoting study abroad and assisting with the preparation of future study abroad students. This can include contributions to social media, the Study Abroad Fair, pre-departure orientations, student mentorship, and participation in student panels, among other opportunities.   

• What are the Eligibility requirements to be a Study Abroad Student Leader? 

  • You must be a Baylor student who has previously participated in a Study Abroad program or be an international exchange student at Baylor. 

  • You should be in good academic standing with the university. 

• How do I become a Study Abroad Student Leader?  
  Applications for SASL positions are accepted year-round. If you're interested in becoming a Study Abroad Student Leader, please express your interest by completing the Interest Form. 

• What responsibilities do Study Abroad Student Leaders have?  
  Study Abroad Student Leaders (SASLs) have several key responsibilities, including:  

  • Sharing their study abroad experiences to inspire and support prospective students.  

  • Assisting with the promotion of study abroad programs through social media and events.  

  • Helping organize and lead activities like the Study Abroad Fair and pre-departure orientations.  

  • Mentoring and providing guidance to students considering or preparing for study abroad.  

  • Participating in student panels and other outreach efforts to engage with the Baylor community.  

• Do Study Abroad Student Leaders receive any compensation or benefits for their role? 
  While SASLs do not receive monetary compensation, they do receive a non-academic certificate recognizing their contributions to the Study Abroad program. This certificate can be a valuable addition to a resume or portfolio, highlighting leadership and community engagement. Additionally, SASLs gain professional development experience, expand their network, and play a key role in promoting global opportunities for fellow students. 

• How do I get credit for the courses I take abroad? 

  • If you are participating in a Faculty-Led Program, your courses will be taught by the faculty director and will count as Baylor credit. 

  • If you are attending a university abroad or study abroad provider, you must participate in a Course Abroad Workshop (registration for this workshop is part of the semester study abroad program application). During this workshop, you will receive detailed instructions on the credit transfer process. This workshop will help you work with your academic advisor and the Study Abroad Office to ensure your courses are approved for equivalent credit. 

• Will my grades from abroad affect my GPA?  
  Grades earned in approved study abroad courses will appear on your Baylor transcript, and they will impact your GPA.  

• How do I request my transcript from my university abroad or study abroad provider? 
  To request your official transcript, contact your study abroad provider or host institution after completing your courses. Be sure to follow any necessary steps for forwarding your transcript to Baylor. All transcripts should be sent directly to the Center for Global Engagement upon completion of your program abroad, NOT to the Baylor Admissions Office. Please notify your host institution or program provider to send your final transcript to StudyAbroad@Baylor.edu. 

• How long does it take for my study abroad transcript to be processed?  
  Upon receipt of your official transcript, the dedicated Study Abroad Office pledges to promptly process your grades within 1-3 business days. Following this, we will swiftly submit your grades to the Registrar, who typically requires 1-2 weeks to update your grades in the BU system. We strive to ensure an efficient and seamless integration of your study abroad experiences into your academic record at our university. 

• What happens if a course I took abroad isn’t showing up on my Baylor transcript?  
  If a course isn’t appearing, first confirm with your university abroad or study abroad provider that the transcript was sent. If the issue persists or you need further assistance, please select the second option below and provide us with more details so we can help troubleshoot the issue.   

• How are my grades from studying abroad converted to Baylor’s grading system?  
  At Baylor, we follow the official grade conversions outlined by the Scholaro Grade Conversion Database to ensure a standardized and accurate assessment of your academic achievements. This process guarantees a transparent and equitable evaluation for all returning students. Your grades will be carefully reviewed and integrated into our system, maintaining Baylor’s commitment to academic excellence and fairness.   

• Can I study abroad if I am registered with OALA? 
  Yes! Baylor University is committed to ensuring that students with disabilities have full access to study abroad opportunities. However, it's important to understand that U.S. access laws, such as the American Disabilities Act, do not apply overseas. Students must work with the study abroad office and OALA to explore the best options for accommodations abroad. 

• What do I need to do if I’m registered with OALA and want to study abroad? 
  Students must fill out the Study Abroad Accommodation Request Form to start the process. This form requires documentation from a medical professional that outlines the student's condition and accommodations needed. Please allow adequate time for the application review and accommodation consideration process. All required documentation must meet Baylor's specific guidelines. 

• Will I have access to accessibility items abroad? 
  Accessibility varies by location and host institution. Notify your study abroad advisor as early as possible to discuss your housing and transportation needs. Baylor will work with you to ensure that reasonable accommodations are explored and provided whenever possible. 

• Can I bring my prescription medication abroad? 
  Some medications may be restricted in certain countries. Before departure, consult your doctor and check with the embassy of your host country to ensure that your medication is allowed and you have the necessary documentation to bring it with you.Further, students are required to have health insurance while abroad. The Study Abroad office will automatically enroll all students in the university’s international health insurance plan.  

• Who can I contact if I face accessibility challenges abroad? 
  If you experience accessibility challenges abroad, your primary contacts for support will be your study abroad advisor, the host institution’s disability services office, and OALA. Be sure to keep their contact information accessible in case you need assistance during your time abroad. 

If you need assistance, please contact the Office of Access and Learning Accommodation at Baylor University: 

• Email: oala@baylor.edu 

• Phone: 254-710-3608 

Due to you going outside of Baylor’s Study Abroad offerings you are making the choice to pursue this opportunity as an independent student without the assistance or sponsorship of Baylor University. You will not be enrolled at Baylor for the time you are abroad and will not be eligible for financial aid or scholarship, or other allocations from Baylor cannot be utilized for this travel - You will be direct billed for all expenses of your program. Furthermore, you would be ineligible to receive Baylor’s international insurance coverage and travel safety assistance. You will not receive any sponsorship from the Study Abroad Office meaning, the Study Abroad Office and it’s Staff will not write letters of recommendation or sign any documents confirming your enrollment or eligibility for the program. Since you are choosing to study abroad through a program not affiliated with Baylor if you study;  

1. For a semester you are not eligible to earn Baylor resident credit and will not receive approval of transfer credit before departure or; 

2. For the summer or winter you are not eligible to earn Baylor resident credit but can earn transfer credit before departure. You must work independently with Baylor’s Office of the Registrar to see what courses taken abroad can transfer back to Baylor upon completion of the Study Abroad Program.  

 Please utilize the following links as a starting point for International Transfer Credit: 

• Find Your Course Equivalency 

• Abroad Equivalent Course Approval 

• Abroad Equivalent Course Approval Form 

• Can I change my program after I've applied? 
  In most cases, program changes can be made before the final deadline, but they are subject to availability and may come with additional fees. To explore your options, please select the second option below and provide us with more details. Our team will review your request and let you know if a change is possible. 

• What happens if I need to withdraw from the program? 
  If you need to withdraw from your program, please first review the withdrawal policy in your BearsAbroad application. Keep in mind that most withdrawals are non-refundable, regardless of the withdrawal date and circumstances. Once you have reviewed the policy, please notify the Study Abroad Office as soon as possible by selecting the second option below and providing us with more details. If you are withdrawing from an exchange/affiliate program after being accepted by the international partner, you must also notify your contact at the international partner of your intent to withdraw. Students must adhere to all withdrawal policies of the international partner, including any financial penalties incurred.

• Are there any alternative programs if my first choice is unavailable? 
  Yes, we offer a variety of programs. If your first choice is unavailable, the Study Abroad Office will reach out to you directly to discuss similar options that meet your academic and personal interests.  

• What is the deadline for changing my program or location? 
  Program change deadlines vary by program. For Faculty-Led Programs, you must request a change before paying the commitment fee. For Partner Programs, changes must be made before the program's application deadline. 

• Can I extend my stay in the host country? 
  Extensions may be possible depending on your program and visa regulations. To explore your options, consult both the Study Abroad Office and your program provider for specific details. You can start by selecting the second option below and providing us with more information. 

• What should I do if my program is canceled or changed? 
  If your program is canceled or altered, the Study Abroad office will notify you immediately with next steps. They will work with you to explore alternative options or program adjustments. 

• What is the total cost of the program? 
  The total cost varies by program and includes tuition, fees, housing, meals, and additional expenses such as excursions. To see the exact costs for your program, visit BearsAbroad and review your specific program details.  

• Are there any payment deadlines I should be aware of? 
  Yes, commitment fees for Faculty-Led Programs are due March 15 for Summer and Fall programs and October 15 for Winter and Spring programs. All additional Baylor related study abroad payments follow Baylor’s official payment schedule. Dates can be found on Baylor's One-Stop webpage. 

  For exchange/affiliate programs, host institution payment deadlines are determined by that institution/partner for room & board, application and non-academic fees. Students will be informed of these by the international institution/partner. Students are responsible for adhering to these deadlines. 

• Are there additional fees for excursions or activities? 
  Some programs may have optional excursions or activities that come with an additional fee. Check your program details on BearsAbroad.   

• How do I pay my Commitment fee? 
  You can pay the commitment fee only after being formally accepted into a Faculty-Led Study Abroad Program. Once accepted, you will receive an email with detailed payment instructions. If you have not received this email, you have not yet been accepted into the program. 

• How do I know if my Commitment fee went through? 
  After submitting your payment, you should receive a confirmation on the screen. Additionally, check your Baylor E-Bill account to verify that the deposit has been processed. Your application status in BearsAbroad should update to Committed within 1-2 business days. If you do not see this change, or if there are any issues, contact the Study Abroad Office for assistance by selecting the second option below and providing us with more information.  

• What happens if I need to withdraw from the program?  
  If you need to withdraw from your program, please first review the withdrawal policy in your BearsAbroad application. Keep in mind that most withdrawals are non-refundable, regardless of the withdrawal date and circumstances. Once you have reviewed the policy, please notify the Study Abroad Office as soon as possible.

• Can I use my VA benefits for study abroad programs? 
  Yes, VA benefits can be used for approved study abroad programs that are part of your degree requirements. However, the program must meet VA guidelines, so it's important to check with the VA and your study abroad office for eligibility. 

• Do I need to apply for additional approval to use my VA benefits for studying abroad? 
  Yes, students must receive approval from the VA to use their benefits for study abroad programs. Contact the VA certifying official at your institution for guidance on the process and any necessary paperwork. 

• What types of study abroad programs are eligible for VA benefits? 
  VA benefits typically cover programs that are part of your degree plan, such as exchange programs, faculty-led programs, or other programs that are approved by your university and align with your academic goals. 

• How will my VA benefits be impacted by studying abroad? 
  Your VA benefits may cover tuition, housing, and other educational expenses while abroad, but the amount and types of benefits may vary. Check with your VA office and study abroad office to understand how your specific benefits will be applied in your case. 

• What should I do if my study abroad program is not approved by the VA? 
  If your program is not automatically approved, you can work with your VA certifying official to explore alternative options or seek additional approval. It's important to start this process early to avoid delays in funding. 

If you need assistance, please contact the Veteran Education Benefits Office  at Baylor University: 

• Phone: 254-710-8870 

• Email: VA_Benefits@Baylor.edu  

Information Coming Soon!

Information Coming Soon!